white board markers
Photo: Pixabay

White Board Alternative: 10 Practical Solutions For Collab

Whiteboards have long been the go-to tool for brainstorming sessions, team meetings, or classroom lessons. However, with the advent of new technologies and changing work and learning environments, a range of effective white board alternatives have emerged. This article explores ten practical whiteboard alternatives that can enhance collaboration and productivity in both physical and virtual spaces.

1. Digital Whiteboard Apps

Digital whiteboard apps such as Miro, Mural, and Microsoft Whiteboard are excellent white board alternatives, particularly for remote teams. These apps allow for real-time collaboration, where participants can jot down ideas, create diagrams, or make presentations from their devices, irrespective of their location. Many of these platforms also offer features such as templates, sticky notes, and integrations with other software tools, making them a versatile option for diverse needs.

2. Interactive Display Screens

Interactive display screens, like the ones from Promethean or SMART Technologies, are white board alternatives that offer a blend of traditional whiteboarding with digital technology. These screens act as large touch-sensitive displays, enabling users to write or draw with a stylus, move and resize objects, and even browse the web or use applications. They’re excellent tools for modern classrooms and meeting rooms.

white board woman drawing
Photo: Pxfuel

3. Flip Charts

A tried-and-true classic, the flip chart offers a simple and portable alternative to whiteboards. They’re easy to use, require no technology, and can be moved around to suit the setting. Additionally, the pages can be torn off and preserved for later reference.

4. Glass Boards

Glass boards are a sleek, modern alternative to traditional whiteboards. They offer a smooth writing surface that’s easy to clean and doesn’t stain or ghost over time. Additionally, their transparent nature can add a sense of depth and openness to a room.

5. Chalkboards

While they may seem old-fashioned, chalkboards are a reliable alternative to whiteboards. They can lend a nostalgic or rustic charm to spaces, making them a popular choice for cafes, restaurants, or boutique businesses. Additionally, they can be used with a variety of colorful chalk, enhancing their visual appeal.

6. Post-It Notes

Though not a direct replacement, Post-it notes can act as a flexible, creative white board alternative. They can be stuck onto various surfaces and moved around easily, making them excellent for organizing thoughts, categorizing ideas, or creating dynamic visual displays.

7. Digital Notetaking Apps

Digital notetaking apps like Evernote or OneNote are another whiteboard alternative, especially for individual brainstorming or planning. They offer various tools to jot down thoughts, make sketches, clip web content, and more. Plus, the notes can be accessed from any device, shared with others, and organized effectively.

white board alternative
Photo: Pxfuel

8. Collaborative Documents

Online collaborative platforms such as Google Docs or Microsoft 365 enable multiple users to collaborate on a document in real-time, making them a great whiteboard alternative for content-focused discussions or brainstorming sessions.

9. Project Management Tools

Project management tools like Trello or Asana can act as white board alternatives, particularly for task tracking and project planning. They allow teams to create tasks, assign responsibilities, set deadlines, and monitor progress in a visual and collaborative manner.

10. Virtual Reality (VR) Tools

While still emerging, virtual reality tools like Spatial provide an innovative alternative to whiteboards. They allow users to collaborate in a shared virtual space, where they can interact with 3D objects, diagrams, or images, making them an exciting tool for creative or design-oriented tasks.


Whiteboards have been an invaluable tool for collaboration and communication, but they’re not the only option. With a plethora of alternatives available, ranging from low-tech solutions like flip charts to high-tech solutions like digital whiteboard apps or VR tools, it’s easier than ever to find a tool that suits your specific needs and context. By embracing these alternatives, you can enhance creativity, boost collaboration, and elevate productivity in your team or classroom.