Helping Creative People Create

Big List of Online Productivity Tools

Updated March 2017

Online Office Suites

Online Calendars

Online Documents

Online RSS Readers


Invoice Managers

Time Tracking Services

Goal Tracking Services

Project Management Services

To-do Lists

Sticky Notes

GTD Tools

Mind Mapping Tools

Online Collaboration Tools

Misc. Productivity Applications



Background Sounds

If you think there’s a website or category missing from this list, please add it to the comment form below. In no way is this list complete, so I need all the help I can to round it out.

Thanks for your help!

Leave a Comment

{ 63 comments… read them below or add one }

Douglas February 8, 2007 at 2:40 pm

How about a section for RSS readers?

Under to do lists, Remember the Milk is missing.


glen February 8, 2007 at 4:18 pm

Hey Doug. I initially left them out on purpose, but I can add them. It’s not a bad idea, the more that I think about it.


glen February 8, 2007 at 4:29 pm

Ok, added RSS readers AND personalized start pages.


Leo February 8, 2007 at 5:26 pm

Good list! How about a section for maintaining a blog, or services for bloggers? Things like adsense, sitemeter, MyBlogLog, Blogger, Wordpress, google analytics, etc.


glen February 8, 2007 at 6:30 pm

Hi Leo.

Well, that is a thought. I think I’ll save that for another time tho… I kind of want to keep this one strictly for productivity.

It’s a great idea though :)


esimo February 9, 2007 at 9:02 am

What ever happened to scrybe?


Mike McDerment February 9, 2007 at 1:42 pm

Just for the sake of accuracy, FreshBooks has completely redesigned it’s time tracking service…it’s now pretty sweet for invoicing AND time-tracking.


glen February 9, 2007 at 2:20 pm

Good to know Mike. Thanks for the update.


Mike McDerment February 9, 2007 at 2:28 pm

Thanks Glen. For what it’s worth I did a quick and dirty screencast of the timesheet redesign. Worth a look for anyone interested:


R. John Christy February 9, 2007 at 7:25 pm gives nice to do list and Google calendar integration


R. John Christy February 9, 2007 at 7:29 pm

Sorry. The address should be, that gives nice to do list and Google calendar integration.


glen February 9, 2007 at 8:04 pm

Thanks John. I added it :)


Tim February 15, 2007 at 8:08 am

Great list! Do to my travels, I’m often in places without on-line access. Has anyone seen a list of off-line productivity tools that I could check out? Thanks!


nina February 15, 2007 at 6:12 pm

to-do lists: toodledo,, and for GTD tools – simple gtd. sorry if these are repeats.


glen February 15, 2007 at 11:41 pm


Actually, I didn’t have any of those on there. Great suggestions!


Toufiq February 17, 2007 at 10:00 am

How about reviewing some standalone online presentation tools that can export
powerpoint files.


glen February 17, 2007 at 11:27 am

That’s an idea, except I don’t really have much expertise with them. :)


jason May 2, 2007 at 7:43 pm

I noticed on a previous post that someone was looking for off-line productivity tools. I found a great tool from has open source software that will fit on a thumbdrive, ipod, etc. Has the full Open office suite, anything you need. great interface and it all runs on whatever you put it on. there is a basic package, then you can add what you want. I know you wanted on line stuff. but sometimes you cannot be on line.


Phil LaNasa May 4, 2007 at 7:48 am

You should consider adding to your To-do section. It offers something a little different – tasks that need to be completed on a regular basis, i.e. daily, weekly, and monthly tasks.


Ralf June 4, 2007 at 2:23 pm

Great List! As MindMapping Tool i would recommend


esvuplktmi June 20, 2007 at 7:26 pm

Hello! Good Site! Thanks you! bskdbjcnycu


joost July 19, 2007 at 4:06 pm

L8R lets you send email later. Works with your own email account.


Bobmark October 10, 2007 at 10:35 am

Don’t know where you’d categorize it, but I swear by Jott. For a To Do List my fav is Toodledo. It can handle recurring events, email input, priorities, grouping, etc. It’s about the most complete I’ve seen.


Ms Drinking Water Cooler October 19, 2007 at 5:51 pm

I agree with #20. The to do list will compliment this list very well.


Robert Markowitz October 19, 2007 at 7:34 pm

In response to numbers 20 and 25 it should be noted that Toodledo also does repeating tasks very well, but it is not limited to only simple repeating tasks. It’s much more comprehensive.


ros_white October 20, 2007 at 4:55 am

Hello, I would like to propose, here you can manage contacts in your mobile (Nokia or Sony Ericsson) via web.


Marion Newman October 23, 2007 at 7:38 am

Hello, I would like to suggest that you add (MyTicklerFile) to your list as it allows you to monitor/manage your productivity via reminders, tasks and projects.


WebDrops October 25, 2007 at 6:10 am

This is an interesting list… you might also want to check out and add it to your To-do Lists… TaskBin is basically a group tasks management tool for managing all your task in a Group and a team environment…


Klas Henrik Adergaard October 26, 2007 at 11:23 am

You may want to check out

It’s not a game site per se, but rather a marketing tool. At least that’s how we use it for our winery, as we created a game for our customers and put it on our site and they get to spend time with our brand while learning about the wine districts we import from.


Michelle November 30, 2007 at 8:23 am

I am a dedicated user of Ghost Action, which is a wonderfully elegant Mac to-do list application. It’s GTD all the way, very clean- does everything I need it to do and no fancy frills to get distracted with.


Anne December 24, 2007 at 6:44 pm

This is a very nice list of online tools. Also, I thought would be a good site for drawing collaboration.


Jan Cervinka January 5, 2008 at 11:11 am

awesome list, more of those.

Unfortunately, I’ve found one mistake. You have wrong address to the GoPlan. It’s, you have it as which is not working.


Jan Cervinka January 5, 2008 at 11:13 am

I’m sorry, I’ve made mistake too. Correct link to GoPlan is


MarkV February 5, 2008 at 1:49 pm

We developed to help keep our office organized, it’s a great reminder service, just assign a task to someone and it reminds them until they report on status or complete it.


DanGTD April 21, 2008 at 11:22 pm


For implementing GTD you might try out this new application for time management and productivity,

You can use it to manage your goals, projects and tasks, set next actions and contexts, use

checklists, schedules and a calendar.

Hope you like it.


Dan May 8, 2008 at 9:23 am

As with the last update, now Gtdagenda has due date for tasks (you’ll see in the calendar on the right if you have tasks due today), task notes, and Email & Print support.


Jane June 11, 2008 at 8:31 am

Hi Glen,

Another tool for time tracking is Fanurio It’s a useful application, with a user-friendly interface.


R. Stacy Cook June 25, 2008 at 11:41 am

Here is an all the all in one you are looking for…

Time, Budget, Project and Billing all in one!


Vio July 21, 2008 at 1:17 am

GTD *focused* online tool :


Nicolas Cary September 18, 2008 at 8:02 am

Anyone looking for a very simple CRM solution should check out

Its the perfect sales collaboration tool.

They also have a very slick iPhone application.


sal September 23, 2008 at 10:34 am

You can even checkout DeskAway – it was mentioned in the latest Mashable 270+ tools for business list.


Prateek October 6, 2008 at 8:00 pm

Surprised to see OS online


Jenny December 8, 2008 at 4:07 am should def be on there! IT ROCKS! :D


sasha March 3, 2009 at 11:30 am

I would like to suggest, online outliner and task list for groups. Great tool for brainstorming – very fast data input due to typical “natural” keyboard shortcuts for working with hierarchical lists.


Korben April 29, 2009 at 3:31 pm

Recommend to add a good service –


max June 5, 2009 at 8:34 am

I would suggest two other freewares

free to do list software:

free note taking software:


Vineet Dwivedi June 12, 2009 at 8:11 am

Though I know most of these tools, other were simply an eye opener for me. Thanks a lot!


ivko maksimovic June 18, 2009 at 11:16 am

I believe should also be on the list. We just launched it couple of days ago.


Celina2001 July 14, 2009 at 11:01 am

Hi Glen,
How about time efficiency tools? People watch informational videos all the time (oprah and comes to mind) and you can improve your mind in less time using MySpeed.

And will love to read about any time efficiency tools you or your readers can come up with. I need them!



SM Rana August 5, 2009 at 5:07 pm

You might want to consider adding online collaboration software company HyperOffice to your list. It is one of the best known office suites in the market and the oldest (they've been around since 1998).


gilbert October 7, 2009 at 9:08 am

also checkout for mind maps…


gilbert October 7, 2009 at 9:10 am

… and awesome online colab tool (free for personal use)…


kirschi October 8, 2009 at 9:47 am

Hi Glen,
What a useful page!
You should add a section for online lists of online productivity tools, and add yourself on it ;)
Check out this WebOS – I find it useful and exciting:


TimeTracking November 20, 2009 at 1:36 am

Nice List! Our Time Tracking process was a good one, but with we suddenly found how much time and energy we had been wasting on things that could be done automatically and with much better accuracy than through manual data entry. They offer free application to companies less than 50 employees.


TimeTracking November 20, 2009 at 6:36 am

Nice List! Our Time Tracking process was a good one, but with we suddenly found how much time and energy we had been wasting on things that could be done automatically and with much better accuracy than through manual data entry. They offer free application to companies less than 50 employees.


Anelly February 22, 2010 at 2:33 pm

I think the list could be updated with new applications. For example these days many managers implement monitoring software within their company to increase productivity.


pankaj February 27, 2010 at 8:57 pm

HyperOffice Collaboration Suite includes to-dos, calendaring, document sharing, online collaboration, web meetings, mobile collaboration in a single solution. How about that?


Himali G October 18, 2010 at 2:18 am

Nice list! If you are looking for something more than the simple project management tool and less complex than the hi-end ones, check out DeskAway ( . It is a great collaborative tool.


Andy Moles October 25, 2010 at 10:53 pm

Nice List! I think, online collaboration tools like Taroby , Dropbox can also be added to this list! I’ve stumbled upon another cool tool which enables unified communication & collaboration – – All messages at one place – Coming soon!


TimeOP November 3, 2010 at 12:21 pm

Also check out – automatic time and productivity tracking integrated with project management.


Me March 20, 2011 at 6:04 pm
Lucy March 30, 2011 at 10:55 am

Hi Glen,

I’m surprised isn’t on the list. I work for a creative type whose business really developed over the last two years but we were getting into such a mess last autumn and hearing about the online collaboration products we had a look and despite all the options and choice settled on It’s been fantastic for our organisation and I would recommend 100%.


Nader April 13, 2011 at 6:10 am

I’m using as my personal and searchable brain dump.


{ 1 trackback }